IOGA Membership Committee

Updated December 2009

From the IOGA bylaws...

Section 10. Duties and General Powers. The affairs and business of the Association shall be managed by its Board of Directors. These affairs and businesses will include but not be limited to the following items:

G. The Board of Directors shall authorize and define the powers and duties of all committees and their chairman, make such appointments as necessary except as otherwise provided in the bylaws.

Article XII

Committees

Section 1. Creation and Operation of Committees. Committees shall be created, as needed, by the President and the Board of Directors. Written policy and procedures detailing, but not limited to, the committee's role, structure, authority in policy and financial matters, expected interaction and communication within the committee and with other Association committees, Sections, staff, consultants and others, shall be developed when the Committee is formed and shall be approved by the Board of Directors.

Section 2. Committee Appointments. Leadership and membership on committees shall be appointed and/or approved by the Board of Directors. In the absence of a formal Board of Directors meeting, the President may make appointments to a new committee or to an existing committee as necessary to allow the full function of the committee. Should the President invoke this option, the appointment will be placed before the Board of Directors at their next regular meeting for either ratification or re-appointment of the members to the committee.

Draft

March 2005

Proposal: Create a new Standing Committee called the IOGA Membership Committee

Role: The primary role of the IOGA Membership Committee is to assist the Association with organizing and implementing strategies for recruiting and retaining members on an annual basis. The committee is involved in research, development and implementation of membership benefits and incentives.

Primary committee activities.

  • Organize and implement, with staff and/or IOGA chapter leadership assistance, membership & non-membership receptions and social events for the purpose of sharing information on the benefits of IOGA membership and building membership camaraderie.
  • Research potential IOGA membership benefits including who would benefit and how. Research includes costs (dollars, volunteer and staff time) associated with possible benefit along with who and how implementation of the benefit(s) would transpire. Examples of potential benefits include reduced liability and health insurance, guide education programs, first aid courses, life flight program, etc.
  • Develop material for communicating IOGA benefits through flyers, newsletter articles and through use of the Internet.

Relationships: The Membership Committee is a standing committee that reports to the Board of Directors, including any motions approved by the committee. The committee seeks approval of projects that require IOGA funding through the Board of Directors.

Committee Make-up and Procedures: The committee members and leadership are appointed and approved by the IOGA board of directors. Desired committee membership make-up should reflect diversity of IOGA voting membership. A committee of 5 to 9 members is desirable. The chairperson of the Committee is responsible to develop an agenda in consultation with the Executive Director, chair meetings using Roberts Rules of Order and appoint someone to record the minutes of all meetings. Minutes should be distributed to all committee members and the IOGA staff. The committee meets at least once annually during the annual meeting.